APPLICATION LETTER pt 4

 

DEFINITION

Job application letter is a letter made by a job applicant for a certain position for acceptance in an agency. In writing a job application letter, it is not always based on one format. But there are many formats or versions that can be used according to the needs of job applicants.

FUNCTION

Apart from functioning as a communication tool between applicants and job recipients, job application letters also function as an initial assessment tool whether they are suitable to be placed in the position that has been chosen or included in the application letter or not.

PARTS of a job application letter

There are generally 3 parts to a job application letter. Here's the explanation:

Salutation (opening)

Salutatio is the opening section that contains to whom the letter is addressed. The format is,

Dear sir/madam (when you don't know the name and gender of the recipient)

Dear Mr./ Mrs./ Ms. Last name (when name and gender are known)

Body of Paragraph (content)

This section contains the gist of the letter. This is also where the last education or work experience is listed and where the job vacancies are found. Complete CV and portfolio included in the envelope can also be included.

Closing (cover)

Closing is the closing part that marks the end of the application letter.

The parts of the letter are more detailed, namely:

Cover letter header

This section usually contains the sender's name, city, country, phone number, email, recipient name, company name and address.

Example:

Deni Marko

Bon, South Sulawesi, Indonesia | 08672937xxx | necerzbone@gmail.com

Grand Duke

PT. NEw English Course

Jl. Musi River

Date Line

This section contains the date the letter was written. Usually placed above the header or below the header. Use of date is mandatory. Some include the date and some don't.

Greetings

The greeting that is often used is "dear". In writing, the author should include the last name of the recipient and put a comma. Example:

Dear Mr. Marko,

Or it can be replaced with Dear Sir, (for men) and Dear Madam, (for women) or you can also write Dear Madam or Sir, (if you don't know the gender)

Paragraph 1

This paragraph contains personal information as well as the position/position chosen.

Paragraph 2

In the second paragraph the author lists his personal skills and achievements to ensure that the author is suitable for the position.

Paragraph 3

In this section, the writer reassures the recipients that the writer has the appropriate qualifications for the chosen position and hopes to be called for an interview.

Closing and signature

Include closing greetings (accompanied by a comma), signature and full name. Examples of closing greetings: sincerely, regards, your faithfully, etc.

Note: when writing a cover letter, avoid making abbreviations or using non-formal sentences such as I'm, I'll, I can't, etc. It is best to use polite and non-offensive language.

Example of a job application letter:

HRD Department
Bank Negara Indonesia
Cabang Jakarta Kota
Lada Street No 1st
Jakarta KotaDear Sir or Madam,I am writing to you to inquire about the possibility of working in your company that was informed by Website http://www.bni.co.id. I am interested in “Front Liner ” position.My name is Sri Wahyuningsih. I am twenty one years old. I have background in Accounting Diploma III in Polytechnic Negeri Jakarta. And now i have graduate from my college and waiting letter of graduate (Surat Tanda Kelulusan)With my educational background, I’m confident that my qualification and skills could make significant contributions to your company. I will be able to operate computer especially MYOB .Besides that, I am a person who can work either independently or as part of team. I am also initiative, hardworking, and eager to learn. I have been training at Perum Jasa Tirta II Jatiluhur.My resume has been attached which outline my qualification in greater detail. I would appreciate the opportunity to discuss my qualification; please keep this application confidential. I will look forward to hearing from you soon.Sincerely yours,

SRI WAHYUNINGSIH

 

conclusion :

1.The essence of a job application letter is a form of self-promotion of an applicant. The promotion must be explained formally through impressive language (can give or leave a deep impression; touching; and Form).

2. The structure of the job application letter is the same as the exposition text, namely general statements, arguments, and reaffirmations. The general statement contains the initial information submitted regarding the job to be applied for. An argument is presented to the person reading the cover letter that the applicant can meet the required qualifications. Meanwhile, the re-explanation of the explanation of the thesis submitted is based on the facts that the author wrote in the argumentation section.

3. The application letter consists of several elements, namely the place and date of writing the letter, attachments to the letter, terms of the letter, mailing address, greeting, opening paragraph, body of the letter, closing of the letter, closing greeting, as well as a clear name and signature. The contents of the letter detail several things including name, place and date of birth, educational qualifications, contact numbers, complete address and some important things to attach in the form of photocopies of ID cards, passport photos, photocopies of diplomas, certificates, work experience letters, health letters, and SKCK (Certificate of Police Records).

4. The systematics of the job application letter begins with writing the place and date of writing the letter, letter attachments, letter terms, mailing address, opening greetings, opening paragraphs, letter contents, closing letters, closing greetings, and clear names and signatures.

5. Linguistic aspects of job application letters include diction, use of language, use of details, as well as placement and punctuation.